[WIP to be published once own entity is live] What is a business expense? What documentation is required in Peru?

Business expenses are costs that are necessary for company operations or directly contribute to generating income. These can include:

• Employee travel (transportation, lodging, meals)

• Client meetings and entertainment

• Office supplies and equipment

• Marketing, legal, or professional services

• Communication tools and subscriptions

To be eligible, expenses must be reasonable, directly related to work, and properly documented.

Are Approvals Required?

Yes. Horizons requires that all expenses be approved by our clients.
Please consult your manager for specific guidelines before incurring any expenses.

What Documentation Is Required?

In most cases, a valid invoice is the minimum requirement. For higher-value expenses or travel-related claims, additional documentation may be necessary.

For all expenses:

• Valid invoice including:

  • Supplier’s Tax Identification Number (RUC)

  • Detailed breakdown of goods or services

  • Legal company name: Horizons Global Technology Peru S.A.C.

For expenses over USD 500:

• Invoice, plus one of the following:

  • Bank transfer confirmation

  • Copy of a check

  • Credit card voucher or statement

For travel-related expenses:

• Supporting documents such as:

  • Travel itinerary

  • Brief trip summary or report

  • Email confirmation of business purpose

If supporting documentation is not available (e.g., for remote travel), a signed employee statement may be accepted.

Is the Company Name Required on the Invoice?

Yes. To be accepted, invoices must include the full legal name of the company in Peru:
Horizons Global Technology Peru S.A.C.

Are Mileage Reimbursements Covered?

Mileage reimbursement is not legally required in Peru. If approved by the line manager, employees must submit:

• Date and distance of travel

• Destination

• Business justification for the trip

Please confirm with your manager or HR team before assuming mileage is reimbursable.

What Are the Daily Spending Limits in Peru?

Horizons follows the following daily limits for reimbursable business expenses:

Local (within Peru):

• Up to S/ 620 PEN (approximately USD 173) per day

For international travel:

• South America: Up to USD 740/day

• North America: Up to USD 880/day

• Europe: Up to USD 1,000/day

These limits are intended as a maximum guideline. All expenses must still be reasonable, approved in advance, and supported by proper documentation.