What is the Expenses-Process in Colombia?

To ensure proper reimbursement and compliance with company policies and Colombian regulations, employees must follow these steps when handling business-related expenses:

1. Expense Incurred

Employees can only incur expenses for business activities like travel, meals, or supplies.
If in doubt, the employee must seek approval by their directl line manager before the expense is made.

2. Receipt Collection

Employees must collect and keep receipts for all expenses. Receipts should include:

Company Name and NIT: Horizonte Recursos Humanos Colombia S.A.S.
Date of Transaction
Itemized Details of Purchases
Total Amount and Tax Information
Vendor Information

3. Expense Report Submission

Employees can complete an expense report with details and receipts by submitting it through the company’s expense management system on the Horizons platform.

4. Managerial Approval

The report is reviewed and approved by the employee's manager to ensure compliance with company policy.

5. Finance Review and Reimbursement

Horizons verifies the report, and upon approval, processes the reimbursement along with the following month's payroll.

Note on taxation: Exp are generally non-taxable if they are for legitimate business expenses. Improperly documented or personal expenses may be treated as taxable benefits.

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