What are the different types of invoices issued by Horizons?

At Horizons, our invoicing system is designed to be transparent, detailed, and easy to interpret. Below is a comprehensive guide to the different types of invoices you may receive, what they contain, and how to read them effectively.

Invoice Types and What They Mean

1. DN (Deposit Note)

Type: One-Time Charge
Purpose: A security deposit collected before onboarding to ensure financial responsibility for employment obligations.
Timing: Required before the employee receives their contract for signature.
Refundable: Yes — returned upon employment termination, assuming no unresolved claims or financial issues remain.

Why is a deposit needed?
This deposit serves as a safeguard, ensuring that Horizons can meet employee obligations even if a client becomes financially insolvent. It is not used for operational expenses and is held securely until the end of the employment term.

Read the full article on deposits here: When and why is a deposit required? : Horizons Help Center

2. SF (Service Fee Invoice)

Type: Monthly Recurring Invoice
Purpose: Covers recurring service-related costs per employee.
Details Included:
- List of employees
- Monthly recurring service fee per employee
- Monthly Benefits Administration fee (if selected)

Service Fee Breakdown

Monthly Service Fees: Covers payroll administration, client support, and other ongoing services.
Setup Fees: One-time fees for onboarding and alignment activities.
Ad-hoc Fees: Charges for services beyond the standard agreement, such as visa support or off-cycle payroll.

Read the full article breaking down the payroll and service fee invoices here: What do the items on the Horizons Payroll and Service Fee Invoices mean? : Horizons Help Center

3. PR (Payroll Invoice)

Type: Monthly Recurring Invoice
Purpose: Summarizes employee payroll costs each month.
Details Included:
- Payroll amounts by employee
- Second-page breakdown includes:
  - Payroll
  - Employer Burden
  - Regularisation (if applicable)

Payroll Invoice Breakdown

Recurring Income: Fixed gross salary and contractual allowances.
Expenses: Approved business expenses submitted through the Horizons platform.
Non-recurring Income: Bonuses or commissions added before the cut-off date.
Employer Burden: Statutory contributions required by local law.
Financial Charges: Bank fees based on your signed Proposal.
Regularisation: Adjustments from the previous month’s invoice.

Read the full article breaking down the payroll and service fee invoices here: What do the items on the Horizons Payroll and Service Fee Invoices mean? : Horizons Help Center

4. SI (Supplemental Invoice)

Type: Mid-Month Adjustment Invoice
Issued On: 15th of each month
Purpose: Captures any changes or additions made after the initial 6th-of-the-month payroll invoice.
Why It Matters: Ensures payroll reflects the most current and complete data.

Horizons issues four main types of invoices: Deposit Notes (one-time), Service Fees (monthly), Payroll (monthly), and Supplemental Invoices (mid-month adjustments). Each is designed to provide a transparent view of charges, from employee salaries to service and compliance fees. For more details on any specific invoice type, refer to the linked articles above or reach out to our support team.

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