What are the different amounts on the invoice?

Horizons issues two invoices each month to our clients: payroll invoices (labeled "PR") and service fees invoices (labeled "SF").

Note: In months when new candidates join your team, an additional debit note for the employment deposit is issued. If an employee offboarded in the previous month, you will receive a credit note as a refund for the employment deposit.

Payroll Invoice Breakdown

Your payroll invoice may include the following elements:

Recurring Income: This is the total fixed gross income employees receive monthly, including the gross salary and any additional remuneration like allowances. These amounts are specified in the employee's contract and don't require monthly confirmation.
Expenses: These are business expenses submitted and approved through the Horizons platform. More details can be found under "Expenses" in your Horizons dashboard.
Non-recurring Income: This includes one-time payments such as bonuses and commissions. Clients need to add these amounts to the Horizons platform before the monthly cut-off date.
Employer Burden: This covers mandatory employer social security contributions and any additional insurances required by local laws. It represents the statutory employment costs in the respective country.
Financial Charges: Monthly bank charges, if applicable, are listed as "International Wiring Fee" in the signed Proposal.
Regularisation: This reflects the difference in invoiced amounts from the previous month (M-1) to the current month (M). Additional information can be found in the related article at the bottom of this page.

Examples:

Service Fee Invoice Breakdown

Horizons issues a second invoice each month for service fees, which are the agreed-upon monthly fees for our services. These fees are outlined in the signed Proposal and have been previously agreed upon between your company and our Sales department. Here is an overview of the expected fees:

Monthly Service Fees: This is the recurring monthly management fee, covering payroll processing, expense report processing, ad-hoc support, and other services.
Setup Fees: Typically charged in the first month of employment, this fee covers onboarding activities such as contract drafting, review, signing, support during onboarding, and alignment calls.
Ad-hoc Fees: If applicable, this fee covers additional services outside the standard scope, such as out-of-cycle payroll requests or visa/immigration support for candidates requiring visas.

Example:

In this article...

Payments

What are the different amounts on the invoice?