How Quickly Are Expenses Reimbursed in Canada?

To ensure timely reimbursement, expenses must be submitted and approved before the 5th of the month. If the 5th falls on a weekend or public holiday, the submission should be completed by the last business day before the 5th.


Reimbursement Schedule:

  • On-Time Submission: If your expenses are submitted and approved by the 5th (or the previous business day), you will receive your reimbursement on the last payday of the same month.
  • Late Submission: If expenses are submitted and approved after the 5th, the reimbursement will be processed and paid on the last payday of the following month.


Receipt and Expense Requirements in Canada:

  • Work-Related Nature: Expenses must be directly related to the employee’s job duties to be eligible for reimbursement.
  • Mandatory Receipts: Employees must provide original, itemized receipts for all expenses. Electronic copies are acceptable as long as all details, including the total amount and applicable taxes (e.g., GST/HST), are clearly visible.
  • Reasonableness: The expense must be reasonable under the circumstances. Employers may deny reimbursement if an expense is deemed excessive or unnecessary.


By following these guidelines, employees can ensure their expenses are processed efficiently and in compliance with Canadian requirements.

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