When is the Deadline for Submitting Expenses? How quickly will I receive my reimbursement?

At Horizons, we understand the importance of flexibility when it comes to managing payroll and expense submissions. To provide you with more time to submit expenses and for your manager(s) to approve them, we have extended the payroll cut-off date. Below, you'll find details about the updated timelines for expense submissions and approvals.

What is the new deadline for expense submissions?

Effective March 2025, the new payroll cut-off date for expense submissions and approvals is the 15th of the month at 6:00 PM PST. Previously, this deadline was the 5th of the month, meaning you now have an additional 10 days to ensure your expenses are submitted and approved on time.

What happens if the 15th falls on a weekend?

If the 15th falls on a weekend, the cut-off will be adjusted to the preceding Friday at 6:00 PM PST.

How does this affect the payout timeline for expense submissions?

There are no changes to the payout timeline. Expenses that are submitted and approved by the cut-off will be processed within the same month.

Examples:

Expense submitted and approved on March 14 → Reimbursed in March payroll.
Expense submitted and approved on March 16 → Reimbursed in April payroll.

When does my manager need to approve my submission?

The 15th (6:00 PM PST) cut-off applies to both your expense submission and your manager(s)’ approval.

If your manager(s) approve your expense by the cut-off, it will be processed within the same month.
If the approval happens after the cut-off, the reimbursement will be processed in the following month.
Please note that our platform will not consider an expense submission finalized without manager approval.

Where do I submit my expenses?

Expenses should be submitted on our platform at app.joinhorizons.com. Need help? Please find here a step by step guide on how to submit expenses: How can I submit expenses? : Horizons Help Center

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My Expenses