What are the different user roles on the Horizons Platform?

In our endeavour to provide a seamless experience while hiring staff globally on behalf of companies, we've established thre distinct user categories to provide a flexible and intuitive experience, catering to the diverse needs of global teams.


Let’s dive into the three primary user groups:


Company Users


These are users from businesses that leverage the Horizons platform to hire, manage, and pay their global teams. They ensure efficient coordination, from hiring full-time employees under our EOR model to bringing on board contractors.


Manager access: Those with manager-level access can approve both expenses and leaves. However, they can't modify company settings, access payroll and billing features, or generate reports.


HR access: All the rights of manager-level capabilities, plus manage new team member onboardings, submit one-time incomes (like variable payments), and oversee expense approval policies.


Finance access: All the rights of manager-level capabilities, plus access and view payroll reports, and generate payroll reports, as well as view billing data.


Admin access: Admin users have comprehensive control. They can tweak company settings and access every administrative function, from new hire onboarding to user management. This includes managing team member profiles, all payroll and billing functionalities, report generation, and policy management. It's advisable to keep the number of users with full admin access limited for security and simplicity.


Permissions / Roles

Manager access

HR access

Finance access

Admin access

Manage onboarding

Yes

Yes

View employees profiles

Yes

Yes

Yes

Approve expenses / leave

Yes

Yes

Yes

Yes

Submit non-recurring income

Yes

Yes

Yes

 View payroll reports

Yes

Yes

View invoices

Yes

Yes

View company profile 

Yes

View billing information

Yes

Yes

View & invite other users

Yes

Manage approval policy

Yes

Yes

Yes

Tools

Yes

Yes

Yes

Yes


Team Members


Individuals hired via Horizons by your company, they can be either full-time employees (under the EOR model) or contractors. Their access revolves around personal employment data, payslips, and role-specific communications.


Team Member Employee access: When hired as a full-time employee, team member access allows to submit expenses and leave request, view your own profile and employment-related documents such as the employment agreement and payslips. 



Team Member Contractor access:  As a contractor, team member allows to view your own profile and engagement-related documents.


Permissions / Roles

Team Member Employee access

Team Member Contractor access

Submit expenses reports

Yes

Submit leave requests

Yes

View own profile

Yes

Yes

View own documents

Yes

Yes



Team Members Advanced


Beyond the standard company users and team members, our experience with customers revealed that employees hired via Horizons often played roles in managing the company's account, handling invoices, or even approving expenses for other EOR employees and contractor. 


Recognizing this multifaceted role, we've introduced "Team Members Advanced." to offer a more tailored set of privileges. These users have the same capabilities as Company Users, but they also manage specifics of their own employment.


Team Member Manager access: Combines Team Member privileges with Manager access capabilities to allow for leave and expenses approval tasks.


Team Member HR access: Merges Team Member privileges with HR access capabilities, providing broader HR functionalities such as managing onboardings, submitting one-time variables, and overseeing policies while maintaining access to personal employment specifics.


Team Member Onboarder access: Combines Team Member privileges with onboarding only access features to also allow for raising new hire request and tracking onboarding progress.


Team Member Admin access: Integrates full Team Member access with comprehensive Admin privileges, offering a holistic platform interaction.


Permissions / Roles

Team Member Manager access

Team Member HR access

Team Member Onboarder access

Team Member Admin access

Manage onboarding

Yes

Yes

Yes

View employees profiles

Yes

Yes

Approve expenses / leave

Yes

Yes

Yes

Submit non-recurring income

Yes

Yes

 View payroll reports

Yes

View invoices

Yes

View company profile 

Yes

View billing information

Yes

View & invite other users

Yes

Manage approval policy

Yes

Yes

Tools (cost simulator)

Yes

Yes

Yes

Yes

Submit expenses reports

Yes

Yes

Yes

Yes

Submit leave requests

Yes

Yes

Yes

Yes

View own profile

Yes

Yes

Yes

Yes

View own documents

Yes

Yes

Yes

Yes


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