What Happens When an Employee Resigns in Kenya?

When an employee resigns, both parties must follow legal steps to complete offboarding and final payments.


Instructions to Process a Resignation:


Step 1: Submit Notice

  • Employee gives 7‑ or 28‑day notice per contract or law

  • Option: payment in lieu of notice


Step 2: Calculate Final Entitlements

  • Outstanding salary up to last day

  • Accrued leave days

  • Any statutory benefits due


Step 3: Issue Certificate of Service

  • Must include employer details, position, duration, and wage


Step 4: Complete Payroll

  • Process final pay ASAP after last working day


Step 5: Record Closure

  • Update HR systems and archive files


Key Takeaways:

Proper notice or payment in lieu is required. Final pay includes salary, leave, and certificates. Offboarding must be documented and timely.


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