How to document the Transport Allowance in Denmark?

If you're receiving a transport allowance as part of your employment benefits in Denmark, it's important to understand the documentation and verification requirements. Here's a guide to help you navigate this process:


What is a Transport Allowance?

A transport allowance helps cover the costs associated with commuting to and from work. It is generally provided to employees who use their personal vehicles for work-related travel or commute from a distance.


Documentation Requirements

To receive a transport allowance, you must provide appropriate documentation to your employer or the relevant authority. Here’s what you need to know:

  1. Proof of Commute

    • Mileage Records: Keep detailed records of your travel distances. This includes the number of kilometers driven and the purpose of each trip.
    • Travel Logs: Maintain a travel log or diary if you use your vehicle frequently for work-related purposes. This should include dates, destinations, and the distance traveled.

  2. Expense Receipts

    • Fuel Receipts: Save receipts for fuel purchases if the allowance covers fuel costs.
    • Maintenance Costs: If applicable, keep receipts for vehicle maintenance and repairs related to your work travel.

  3. Monthly or Annual Reports

    • Submission: Depending on your employer’s policy, you may need to submit your transport records monthly or annually.
    • Verification: Your records will be checked to ensure they align with your transport allowance claims.

  4. Distance and Cost Verification

    • Calculation: Ensure that your claimed distances and associated costs match the allowance provided. Employers may request verification of distances or costs if discrepancies arise.

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